1. Coordinates calendars, travel itineraries and maintains associated records for president and/or board members.
2. Effectively develops and coordinates managerial and administrative meetings and agendas, negotiating favorable rates for any facilities and materials needed.
3. Schedules appointments at the president's request.

1. Represents president in a professional manner, interprets and answers general policy questions that may arise using sound judgment. Keeps president informed of discussions and other valuable information conveyed within established time frame.
2. Maintains good rapport within HCEF, with private sector representatives and the general public by being courteous, cooperative and conscientious.
3. Serves on HCEF committees as assigned by the president.
4. Communicates accurate information , directives, assignments, instructions, and messages to others in a courteous and professional manner.
5. Is knowledgeable of protocol when visitors are hosted by HCEF. Maintains personable and professional demeanor with HCEF constituents.

1. Provides administrative support to the president in operating HCEF's Holy Land Crafts, Child Sponsorship and other programmatic activities.
2. Supports clergy needs related to Holy Land Days and other outreach efforts with correspondence, scheduling and other needs.
3. Assists and supports the president with marketing requirements, including scheduling, correspondence and following up on leads.

1. Coordinates board meetings and committee meetings as needed to include preparation of agenda and all materials pertinent to the meetings. Prepares room for meetings.
2. Responsible for all correspondence or information relative to board members.
3. Submits expense statements, including per diem fees, for board members.
4. Maintains official board minute's books and files. Transcribes meeting minutes within established time frame of meeting.

1. Effectively develops, prepares and/or manages assigned budgets through sound analytical reporting and financial management practices.
2. Independently procures and maintains necessary supplies, equipment, services and/or facilities through appropriate means such as soliciting bids, preparing and approving contracts and/or monitoring organizational needs.
3. Efficiently manages or coordinates human resource activities such as preparing and submitting personnel and position actions, organizing and maintaining personnel records and/or recruiting and orienting new staff.
4. Assists president in establishing organization's goals and objectives by coordinating or preparing analyses of administrative and/or operational needs.

1. Defines goals and/or required results at beginning of performance period.
2. Communicates regularly with subordinate staff on progress toward defined goals and/or required results; provides specific feedback and initiates corrective action when defined goals and/or results are not met.
3. Motivates staff to improve quantity and quality of work performed and provides training and development opportunities as appropriate.

1. Researches, collects, and analyzes data accurately and thoroughly from reports, files, databases and other sources.
2. Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines.
3. Searches for information using the Internet or personal computer to locate information necessary to complete project.
4. Designs and updates report formats that are easily read and understood by
internal and external customers.

1. Demonstrates eagerness to learn and assume responsibility; seeks out and accepts increased responsibility; displays a "can do" approach to work.
2. Shows persistence and seeks alternatives when obstacles arise; seeks alternative solutions; does things before being asked or forced to by events.
3. Works within the system in a resourceful manner to accomplish reasonable work goals; shows flexibility in response to process change and adapts to and accommodates new methods and procedures.
4. Accepts direction and feedback from supervisors and follow through appropriately.
5. Works when scheduled; begins and ends work as expected; calls in according to policy when arriving late for work or when absent; observes provisions of Fair Labor Standards Act; observes Foundation policies.

1. Answers president's telephone and/or greets visitors in a courteous and timely manner.
2. Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president.
3. Initiates compose, and accurately types correspondence and administrative documents according to established guidelines. Edits for content, context, accuracy, and consistency
4. Records and distributes minutes and other relevant information to appropriate participants in a timely manner.
5. Uses sound judgment and knowledge of the HCEF and its policies and procedures to respond to questions, requests, or needs.

1. Assesses filing needs and establishes well-organized and accessible filing and record keeping systems in accordance with applicable standards, policies and procedures.
2. Classifies, sorts, files and retrieves correspondence, records and other documents as requested.
3. Maintains confidentiality of records as necessary and follows HCEF policy regarding release of information.