Holy Land Gifts Program Coordinator Job Description

HOLY LAND GIFTS

Vital Support for a Christian Tradition

Purpose of Program 

HCEF is a 501 (c)(3) non-profit charitable organization.  HCEF has established the Holy Land Gifts program with the objective of maintaining the continued presence of Christians in the Holy Land by the following means:

* Promoting the Christian Holy Land handicraft industry - especially in the Bethlehem region - by creating sustainable markets outside of the Holy Land;

* Educating Western Christians about the importance of supporting and developing the Christian handicraft sector of the economy, including education explaining the spiritual tradition of the work, its important role in local Christian heritage, and the economic impact it has on the life of the Christian community in the Holy Land;

* Connecting the handicraft industry in the Holy Land with church groups and not for profit organizations outside of the Holy Land so as to facilitate the initiation and development of programs that cater to the production, technical, and financial requirements of the handicraft sector; and

* Creating an authentic and consistent quality approach to the handicraft production process for Holy Land Gifts.

The Holy Land Gifts program was developed as a job creation project.  It allows the Christian craftsman in and around Bethlehem to distribute their crafts despite the deteriorating economic conditions of the region. The lack of pilgrims, tourists, and consumers in general has interrupted the commerce at the Holy Sites and cities and left these craftsmen with no way to make a living.

HOLY LAND GIFTS Program Coordinator Job Description

OVERVIEW:

The Program Coordinator is responsible for managing, coordinating and monitoring the Holy Land Gifts program including operations in the United States and in the Holy Land through local counterparts.  The Program Coordinator organizes and participates in program marketing efforts at the national, regional, and local levels domestically and internationally.

The Program Coordinator will actively promote and make available for sale olive wood crafts and other products from the Holy Land on behalf of HCEF.  He or she will assist in areas of personnel, budget, purchasing, public relations and organizational structure/procedures and use of resources and may supervise subordinate personnel.  The Program Coordinator creates and maintains a high performance environment characterized by positive leadership.  She or he displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior.  She or he provides secretarial and clerical support, maintains the filing and record keeping systems, coordinates data collection, and generates reports. 

Job Responsibilities & Performance Standards:

1. Assists in operation, management and planning in such areas as personnel, budget, purchasing, public relations, organizational structure/procedures and use of resources.

1. Effectively develops, prepares and/or manages assigned budgets through sound analytical reporting and financial management practices.
2. Independently procures and maintains necessary supplies, equipment, services and/or facilities through appropriate means such as soliciting bids, preparing and approving contracts and/or monitoring organizational needs.
3. Efficiently manages or coordinates human resource activities such as preparing and submitting personnel and position actions, organizing and maintaining personnel records and/or recruiting and orienting new staff.
4. Establishes organization's goals and objectives by coordinating or preparing analyses of administrative and/or operational needs.
5. Ensures proper handling of cash assets and accounting of cash and products.
6. Makes contact with churches on behalf of HCEF.

2. Creates and maintains a high performance environment characterized by positive leadership.

1. Defines goals and/or required results at beginning of performance period.
2. Communicates regularly with subordinate staff on progress toward defined goals and/or required results; provides specific feedback and initiates corrective action when defined goals and/or results are not met.
3. Motivates staff to improve quantity and quality of work performed and provides training and development opportunities as appropriate.
4. Recruits, trains, and maintains volunteers for selling of products.

3. Coordinates data collection and generates reports.

1. Researches, collects, and analyzes data accurately and thoroughly from reports, files, databases and other sources.
2. Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines.
3. Searches for information using the Internet or personal computer to locate information necessary to complete project.
4. Designs and updates report formats that are easily read and understood.
5. Develops program related materials and information as needed.

4.  Warehousing & Distribution Responsibility

1. Orders, purchases, receives, and stores inventory
2. Places orders after approval.
3. Notes quick moving items.
4. Keeps a record of broken items for Finance Department.
5. Maintains records of inventory..
6. Reports records of inventory to Administration periodically.
7. Establishes par orders.
8. Packs and Ships orders for both internet, church sales, and local
           Committees' inventories.
9. Tracks shipments. 
10. Maintains inventory for selling and packaging materials.

5. Manage the Website sales.

Minimum Qualifications:
A bachelor degree and at least one year of experience performing advanced level administrative support.  Excellent knowledge and advanced skills in the use of the Internet, E-mail, Microsoft Office Suite, Excel and Access.  Candidate must be strong in both oral and written communication.  Availability to attend evening and weekend meetings and travel.